There are three types of staff position update actions for incumbent-occupied positions: position updates, reclassifications, and promotions.
Position Update
A position update includes minor changes to the job responsibilities and job description content; no
substantive changes are made.
- This may include a change in job title and/or pay.
Reclassification
This position update includes substantive changes that result in a change to the position’s assigned job classification. This may also include movement to a new job family or subfamily. This is often the result of a change in the needs of the department and not necessarily a reflection of the incumbent’s performance (ex., Admin Asst. II -> Executive Assistant I; Program Administrator II -> Academic Administrator II).
- This will include a change in job classification, job title and may include a change in pay for the incumbent if currently occupied
Promotion
This position update includes substantive changes that result in a change to the position's assigned job classification. The intent of the action is to recognize / reward an employee's performance or contributions by updating their job description to formally reflect advanced duties / responsibilities, increased complexity, and/or a broader scope of responsibility.
- This will include a change in the position's job classification, job title, and a pay increase for the incumbent.
Promotions will fall into one of the following categories:
- Natural career progression - advancement to the next level job classification with the job category (management, exempt individual contributor, nonexempt individual contributor) and subfamily (ex. Accountant I -> Accountant II; Supervisor, Administrative Operations -> Manager, Administrative Operations)
- Other - advancement to a job classification at a higher grade level or job level that is not in the same career progression and/or job category as the employee's current job classification (ex., Accountant I -> Finance Specialist II; Administrative Operations Specialist II -> Manager, Administrative Operations)
Promoting a Staff Member
To promote a current staff member into a new or open higher-level position, the position will most likely need to be posted for recruitment, and the staff member will need to go through the recruitment process. However, if your situation is more complicated or you are unsure if this applies to you, please contact Compensation for assistance.
POLICY 406 - Promotion and Transfer