HR Services, Forms and Links

Human Resources

Office Hours: Monday through Friday, 9:00 AM until 4:00 PM

HR is located in the Cambridge Office Building (COB) on the 3rd floor. The parking garage is accessible via Entrance 3 off Main Street.

  • Physical Address - 6100 Main St., Houston, TX 77005-1892
  • Mailing Address - Rice University, PO Box 1892, Houston, TX 77251-1892
  • You can also reach us at or call 713-348-2232
Our Services

HR Service Center and Benefits

The HR Service Center serves as the first point of contact for all Rice employees who need assistance from Human Resources. They are responsible for a wide range of HR needs, such as:

  • Greeting walk-in visitors,
  • Completing the federal I-9 form and E-Verify process (for all new and rehired faculty, staff, and student employees), and
  • Providing information or appropriate connections in response to HR inquiries (in person, by phone, or email).

The Benefits team works year-round to make taking care of you and your family easy, efficient, and affordable as possible. Rice's HRIS iO enrollment system is available to active Rice employees 24 hours a day, seven days a week, to enroll in or change health and welfare benefits. Services include:

  • Working with third-party administrators (Aetna, TIAA, etc) to provide a wide array of health and welfare and retirement benefits for faculty and staff.

Talent Acquisition

The Talent Acquisition and Compensation Operations (TACO) team leads and manages a range of processes and services for recruitment, selection, hiring, onboarding, immigration, job descriptions, postings, pay, and personnel actions for employees. Our Talent Acquisition Specialists advise hiring managers and administrators on the search, selection, hiring, and onboarding processes for employees, with the goal of attracting a high-performing, diverse workforce. Additionally, we partner with other HR colleagues in other functional areas to support managers in workforce planning and reorganizing staffing structures.

Human Resources Information Systems

The Human Resources Information Systems (HRIS) team oversees all HR systems, including the configuration, testing and implementation of our new Human Capital Management (HCM) system Oracle Cloud and iO systems. This includes analyzing business processes and identifying areas for improvement in order to be efficient and effective with our employee data. HRIS also serves as the HR data steward and oversees the day-to-day governance and integrity of HR data.

Visit to learn more about the imagineOne system.

Benefits and Compensation

Rice University offers a wide range of benefits to all benefits-eligible employees. However, it can sometimes be hard to maneuver and understand all the options available. The Benefits team has set up new hire sessions every Tuesday and Thursday to answer any questions or concerns you may be having.

Please reference the links below to view the dates and times for these sessions and register.

To view the dates and times, click here.

To register for this month's sessions, click here.


Annual Enrollment Guide 2023-2024 PDF

Helpful Enrollment Videos and Information

How do I enroll in Benefits?

Providing Documentation for my Benefits Enrollment and/or Qualified Life Event

How do I Add, Make Changes, or Cancel Benefits?

Benefits Enrollment Instructions - English PDF

Recursos en Español

¿Cómo me inscribo en los beneficios?

Preguntas Frecuentes

Benefits Enrollment Instructions - Spanish PDF


Our Compensation Specialists advise hiring managers and administrators on the development of position descriptions, staff pay and rewards, and university pay policies and practices, and, are responsible for the review and approval of all personnel actions.


Accommodation Request

  • Can be obtained from the Disability Resource Center


  • Certification of Health Care Provider for Employee's Serious Health Condition
  • Certification of Health Care Provider for Family Member's Serious Health Condition
  • Certification of Qualifying Exigency for Military Leave
  • Certification for Serious Injury or Illness of a Current Service Member - for Military Leave
  • Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave

Sabbatical Leaves of Absence

Short-Term Disability

Primary Caregiver Leave

Tuition Benefits

Rice employs a number of strategies to engage, cultivate, and inspire its employees in order to execute its mission and achieve its ambitious goals. The University’s tuition reimbursement program is one such strategy. It supports employee development of current and future job-related skills and knowledge. The tuition reimbursement program is available to all employees who are benefits-eligible and have completed the six-month employee probationary period (in the case of staff).

Tuition Remission

Rice University provides eligible dependents a remission of undergraduate tuition at Rice University (and at other universities having reciprocal tuition arrangements with Rice).

Tuition Waiver and Auditing Courses

Rice University's success in executing its mission and achieving its ambitious goals significantly depends on excellent faculty and staff performance. To recruit, retain and develop an excellent staff, Rice University strives to provide high-quality career-related professional development opportunities to increase staff effectiveness in current positions and to support career progression. To learn more about eligibility, please read Policy 409.

Employment and Income Verification and Public Service Loan Forgiveness (PSLFs)

All requests for employment verification by employees or external organizations must be processed through The Work Number® (TWN) from Equifax. The previously used employment verification process or consent form will no longer be accepted. (*see the exceptions below). Live support with TWN is available during normal business hours by calling 800-367-2884.

Employment verifications may be required when applying for a mortgage or loan, a reference check, leasing an apartment, establishing credit, or any other instance where there is a need for proof of employment or income.

The Work Number® from Equifax is a simpler and more discreet way to help get proof of your employment and income information to credentialed companies when needed. This service is free for employees and is available 24/7 so that you can get the decisions you need when you need them. Live support with TWN is available during normal business hours by calling 800-367-2884.

For more detailed information, please refer to the TWN Employee Guide and FAQs.

*Exceptions: these employee types will not be able to use TWN: Graduate Assistants, Graduate Fellows, Instructors of Record, and employees without Social Security Numbers and those employed prior to 2015. See the instructions below for these exception cases.

a) Graduate Assistants, Graduate Fellows, and Instructors of Record: you would contact your department administrator for the verification request.

b) Those with hire dates (current and former employees) before 2015: send your request to the Payroll department by emailing

c) All other exception cases: you would submit a request for verification by emailing the HR Service Center team at

Questions regarding verifications will be answered by contacting the HR Service Center team at

Public Service Loan Forgiveness (PSLF)

To be considered for PSLF, you only need to submit a PSLF form. The easiest way to do this is by using the PSLF Help Tool. If you've already completed the form, you may have it sent to for HR's review and signature.

Exiting Rice

It is important to ensure the voluntary termination process is completed promptly and that all required actions are completed in iO (including submission of the employee’s final timecard) in conjunction with the payroll deadlines. For questions about this process, please send your request to


Develop a transition plan (request Role Transition template via in order to ensure appropriate knowledge transfer occurs Complete the termination process through iO Encourage all employees who are leaving Rice or transferring to another department to complete the online exit survey In-person exit interviews are available upon request with one of our HR Business Partners Please send a request to Check with your employee on their last day and collect their ID card, purchasing card, Faculty Club card, keys (turned in to RUPD), parking card, and any other Rice-issued equipment (e.g. laptop) prior to their final departure


Leaving Rice Resource Sheet

Life Events

Exit Survey

Checklist for Supervisors - visit Supervisor Hub

  • The cards should be sent to Human Resources.
  • If an employee is moving please have them update their address in iO
  • Consider having the employee put an Out of Office message

Additional Resources for Employees

Visitor Guidelines for the Academic Visitor Management (AVM) System

Visitor Management System

Get Started: Visitors (Office of Information Technology)

 All IT-related inquires: 713-348-4357 /

Employment Notices

For further information about any of the notifications below, feel free to contact the Human Resources Office at or at 713-348-2514.

Employment Posters (English)

The following posters are posted in accordance with federal and state laws in the following locations:

  • Cambridge Office Building – Human Resources Office
  • BioScience Research Collaborative (BRC) – first-floor break room

For further information about any of the posters below, feel free to contact the Human Resources Office at or at 713-348-2232.

Employee Rights under the Fair Labor Standards Act (FLSA)

Job Safety and Health – Occupational Safety and Health Administration (OSHA)

Texas Payday Law

Equal Employment Opportunity (EEO)

Equal Employment Opportunity (EEO) is the Law in Texas

Equal Employment Opportunity (EEO) Supplement

Employee Rights and Responsibilities Under the Family Medical Leave Act (FMLA)

Employee Polygraph Protection Act Worker's Compensation E-verify (English)

Office of Special Counsel Employee Rights Poster (English)

The National Labor Relations Act

The Consolidated Omnibus Budget Reconciliation Act (COBRA)

Office of Injured Employee Counsel – Ombudsman Program

Notice Regarding Certain Work-Related Communicable Diseases and Eligibility for Workers Compensation Benefits

Your Rights Under the Uniformed Services Employment and Reemployment Rights Act (USERRA)

State Worker's Compensation Notices (English y Español)

Employment Posters (Spanish)

The following posters are posted in accordance with federal and state laws in the following locations:

  • Cambridge Office Building – Human Resources Office
  • BioScience Research Collaborative (BRC) – first-floor break room

For further information about any of the posters below, feel free to contact the Human Resources Office at or at 713-348-2232.

Derechos de Empleados – Bajo La Ley de Normas Justas de Trabajo

Seguridad y Salud en el Trabajo – Administración de Seguridad y Salud Ocupacional

Atento Aviso a los Empleados

La Igualdad de Empleo

Derechos y Responsabilidades del Empleado Bajo la Ley de Ausencia Familiar y Médica (FMLA)

Ley Para la Protección del Empleado Contra la Prueba del Polígrafo

Compensación para Trabajadores

E-Verify (Spanish)

Office of Special Counsel Employee Rights Poster (Spanish)

La Ley Nacional de Relaciones del Trabajo

La Ley Omnibus Consolidada de Reconciliación Presupuesta (COBRA)

La Oficina de Asesoría Publica para el Empleado Lesionado – Programa del Ombudsman

Aviso Referente a Ciertas Enfermedades Contagiosas Relacionadas con el Trabajo y la Elegibilidad para Obtener Beneficios de Compensación para Trabajadores