Rice’s Staff Job Structure
- Job Structure Overview - Start here to get an overview of the components of Rice’s staff job structure.
- Job Families & Subfamilies - You can find a list of all of our job families and subfamilies here, which includes brief summary descriptions of each job family and subfamily.
- Career Profile Database - The career profile database includes detailed job classification descriptions, levels, pay grades, and pay ranges for all classifications used at Rice University. *Disclaimer: Please note that all edits made in this Google Sheet are live and visible in real time. Changes take effect immediately and may impact others, so review carefully before making any updates or download for your reference.
- Pay Grade Ranges - Staff current pay grade ranges.
- Staff Compensation Guidelines
Total Rewards
HCMI Resources
Recruitment Resources
- Position Request from Budget Office - Job aid on how to request new position numbers from the budget office
- Job Description Template - Used for submitting position updates, promotions, and reclassifications
- Pre-Posting Questionnaire - Used for all posting requests
- Organizational Chart Template- This template can be used to formulate the departments organizational chart
- How to Create a Requisition - Job aid on how to create a requisition in Oracle
- Hire a Temporary Employee - Resources on how to process a Temporary Employee
- How to advance search approved positions in iO: Step-by-step guide on how to see vacant and filled position numbers under the department's business unit.
EEO Resources
- Waiver Information - EEO guide on eligibility
- Waiver Process Guide - Please reach out to Compensation or Talent Acquisition before processing a waiver request.
Compensation Resources
- Promotion and Reclassification Guidebook for HCM Department Managers, Line Managers, and HCM Administrators
- Email Template to Initiate Staff Promotion or Reclassification- Use this template to fill out all the promotion or reclassification details and email to compensation@rice.edu for review.
- Promotion Memo - Used to communicate promotion details to the employee
- Reclassification Memo - Used to communicate reclassification details to the employee
- How to Upload a Document into an Employee's Record in Oracle
- Awarding Individual Compensation - How to process one-time payments
- Individual Compensation Plan (ICP) & Salary Changes Submission Guidebook for HCM Department Managers, Line Managers, and ICP Administrators
- How to process a salary change- Job Aid details how to process a salary change in iO for an employee.
- Salary Change Memo- Used to formally notify the employee of a compensation adjustment and document acknowledgment for record retention purposes. *Do NOT provide memo to the employee until Compensation has reviewed and approved the salary change.
Payroll Resources
- Labor Distribution (Payroll) - All payroll payments and fringe are managed through Labor Distribution in iO.
Merit
- Compensate Workers Job Aid: Covers how to navigate the employee merit cycle workbook and apply salary adjustments, performance bonuses, and/or promotions that occur at the beginning of the fiscal year.
- How to Change Workforce Compensation Manager - This job aid shows how to process a change in the Workforce Compensation Manager in Oracle
- Reassign or Add Workforce Compensation Manager in iO - This guide can be used when reassigning one or all existing reports as a result of a Workforce Compensation Manager change.
- How to View Your Total Compensation Statement in iO - Use this guide to view your total compensation statement in iO, which helps you better understand your Rice Total Rewards package
- How to access Merit Salary Letters (Annual Compensation Change Statements) in iO: Guide to access merit salary letters in iO