Resources

Rice’s Staff Job Structure

HCMI Resources

Recruitment Resources

EEO Resources

Compensation Resources

Payroll Resources

Temporary Employees

Definitions

A. Regular position: A budgeted position when there is an ongoing need with an expected duration of six months or more.

B. Temporary position: A position when there is a specific and/or limited need with an expected duration of less than six months.

C. Term-limited position: A budgeted position with limited or defined need, funded for a defined period of time.

D. Benefits eligible employee: An employee whose position(s) requires 20 or more hours of work per week and at least 1,000 hours each year are eligible for Rice’s fringe benefits.

E. Exempt position: Positions that meet the Fair Labor Standards Act criteria for exempt status. Individuals in these positions are not eligible for overtime compensation.

F. Non-exempt position: Positions that do not meet the Fair Labor Standards Act criteria for exempt status. Individuals in these positions are eligible for overtime pay for hours worked in excess of 40 hours in any workweek.

G. Regular employee: Any employee who has an assignment in a regular or term-limited position.

H. Temporary employee: An employee whose only assignment is a temporary position.

I. Full-time employee: An employee who has a work schedule of 40 hours per week, 12 months per year (2080 hours per year).

J. Part-time employee: An employee who has a work schedule of fewer than 40 hours per week or fewer than 12 months per year.

Policies

Staff Employment Policy 

Benefits Eligibility Policy

Job Codes Format

Non-Benefits Eligible 
Non-Exempt: 00101 - XXXXX
Exempt: 00104 - XXXXX
Example: 
Temporary Employee - NBE Nonexempt - Graduate and Postdoctoral Studies - 00101 - 29000
Temporary Employee - NBE Exempt - Graduate and Postdoctoral Studies - 00104 - 29000
*Non-exempt temporary positions do not need compensation review. Exempt temporary positions require a compensation review to ensure the duties and salary meet the FLSA exemption threshold via a job description.
_______________________________________________________________________________________________________
Benefits Eligible 
Non-Exempt: 00107 - XXXXX
Exempt 00106 - XXXXX
Example:
Temporary Employee - BE - Nonexempt - Jones Graduate School of Business - 00107 - 21000
Temporary Employee - BE - Exempt - Jones Graduate School of Business - 00106 - 21000
*Non-exempt temporary positions do not need compensation review. Exempt temporary positions require a compensation review to ensure the duties and salary meet the FLSA exemption threshold via a job description.
_____________________________________________________________________________________________________
Temporary Interim
Non-Exempt: 00108 - XXXXX
Exempt: 00109 - XXXXX
*All interim positions require compensation review (job description, pre-posting questionnaire, current and proposed organizational charts).
_____________________________________________________________________________________________________
Term-Limited 
Requires a budgeted position number requested from the Budget Office at budget@rice.edu 
*All term-limited positions require compensation review (job description, pre-posting questionnaire, current and proposed organizational charts). 

Merit

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