Rice’s Staff Job Structure
- Job Structure Overview - Start here to get an overview of the components of Rice’s staff job structure.
- Job Families & Subfamilies - You can find a list of all of our job families and subfamilies here, which includes brief summary descriptions of each job family and subfamily.
- Career Profile Database - The career profile database includes detailed job classification descriptions, levels, pay grades, and pay ranges for all classifications used at Rice University.
- Pay Grade Ranges - Staff current pay grade ranges.
- Staff Compensation Guidelines
HCMI Resources
Recruitment Resources
- Position Request from Budget Office - Job aid on how to request new position numbers from the budget office
- Job Description Template - Used for submitting position updates, promotions, and reclassifications
- Pre-Posting Questionnaire - Used for all posting requests
- How to Create a Requisition - Job aid on how to create a requisition in Oracle
- Hire a Temporary Employee - Resources on how to process a Temporary Employee
- How to advance search approved positions in iO: Step-by-step guide on how to see vacant and filled position numbers under the department's business unit.
EEO Resources
- Waiver Information - EEO guide on eligibility
- Waiver Process Guide - Please reach out to Compensation or Talent Acquisition before processing a waiver request.
Compensation Resources
- Staff Position Updates, Reclassifications & Promotions - Instructions and guidance on how to update a position and submit reclassification/promotion requests.
- Reclassification Memo - Used to communicate reclassification details to the employee
- Promotion Memo - Used to communicate promotion details to the employee
- Awarding Individual Compensation - How to process one-time payments
Payroll Resources
- Labor Distribution (Payroll) - All payroll payments and fringe are managed through Labor Distribution in iO.
Temporary Employees
Definitions
A. Regular position: A budgeted position when there is an ongoing need with an expected duration of six months or more.
B. Temporary position: A position when there is a specific and/or limited need with an expected duration of less than six months.
C. Term-limited position: A budgeted position with limited or defined need, funded for a defined period of time.
D. Benefits eligible employee: An employee whose position(s) requires 20 or more hours of work per week and at least 1,000 hours each year are eligible for Rice’s fringe benefits.
E. Exempt position: Positions that meet the Fair Labor Standards Act criteria for exempt status. Individuals in these positions are not eligible for overtime compensation.
F. Non-exempt position: Positions that do not meet the Fair Labor Standards Act criteria for exempt status. Individuals in these positions are eligible for overtime pay for hours worked in excess of 40 hours in any workweek.
G. Regular employee: Any employee who has an assignment in a regular or term-limited position.
H. Temporary employee: An employee whose only assignment is a temporary position.
I. Full-time employee: An employee who has a work schedule of 40 hours per week, 12 months per year (2080 hours per year).
J. Part-time employee: An employee who has a work schedule of fewer than 40 hours per week or fewer than 12 months per year.
Policies
Staff Employment Policy Benefits Eligibility Policy
Job Codes Format
Non-Benefits Eligible Non-Exempt: 00101 - XXXXX Exempt: 00104 - XXXXX Example: Temporary Employee - NBE Nonexempt - Graduate and Postdoctoral Studies - 00101 - 29000 Temporary Employee - NBE Exempt - Graduate and Postdoctoral Studies - 00104 - 29000 *Non-exempt temporary positions do not need compensation review. Exempt temporary positions require a compensation review to ensure the duties and salary meet the FLSA exemption threshold via a job description. _______________________________________________________________________________________________________ Benefits Eligible Non-Exempt: 00107 - XXXXX Exempt 00106 - XXXXX Example: Temporary Employee - BE - Nonexempt - Jones Graduate School of Business - 00107 - 21000 Temporary Employee - BE - Exempt - Jones Graduate School of Business - 00106 - 21000 *Non-exempt temporary positions do not need compensation review. Exempt temporary positions require a compensation review to ensure the duties and salary meet the FLSA exemption threshold via a job description. _____________________________________________________________________________________________________ Temporary Interim Non-Exempt: 00108 - XXXXX Exempt: 00109 - XXXXX *All interim positions require compensation review (job description, pre-posting questionnaire, current and proposed organizational charts). _____________________________________________________________________________________________________ Term-Limited Requires a budgeted position number requested from the Budget Office at budget@rice.edu *All term-limited positions require compensation review (job description, pre-posting questionnaire, current and proposed organizational charts).
Merit
- Compensate Workers Job Aid: Covers how to navigate the employee merit cycle workbook and apply salary adjustments, performance bonuses, and/or promotions that occur at the beginning of the fiscal year.
- How to Change Workforce Compensation Manager - This job aid shows how to process a change in the Workforce Compensation Manager in Oracle
- Reassign Workforce Compensation Manager in iO - This guide can be used when reassigning one or all existing reports as a result of a Workforce Compensation Manager change.
- How to View Your Total Compensation Statement in iO - Use this guide to view your total compensation statement in iO, which helps you better understand your Rice Total Rewards package
- How to access Merit Salary Letters (Annual Compensation Change Statements) in iO: Guide to access merit salary letters in iO