Americans with Disabilities Act (ADA)

At Rice, we believe that an inclusive workplace is a stronger and more effective one. As part of our commitment to fostering a community of care, the Office of Human Resources now serves as the central resource for disability support services for faculty and staff.

What's New

The Human Resources office ensures that Faculty and Staff have a dedicated point of contact for the Americans with Disabilities Act (ADA).

Bringing these services into HR helps create a more coordinated and consistent experience, making it easier for employees to access the support they need.

How We Support You

Whether you are navigating a new diagnosis, need a workplace adjustment, or have questions about your rights under the ADA, we are here to help. Services include:

Workplace Accommodations: Personalized support to modify the work environment or responsibilities to enable you to perform the essential functions of your role.
Accessibility Support: Help ensure equal access to the workplace and university programs—both physical and digital.
ADA Guidance: Support understanding your rights and options under the ADA, including protections, processes, and timelines.
Interactive Process: We facilitate a good-faith, flexible, two-way conversation between you and the university to determine effective, reasonable accommodations that support your success at work.

All information shared during this process is treated with the utmost confidentiality.

You'll be invited to participate in an initial conversation to explore your needs and begin the interactive process.

Update: Start the Process

Complete these three steps to apply for accommodations:

Step One: Online Application

Rice University has teamed up with Unum to bring you access to Unum ADA Assist – a simple and secure online tool designed to help you easily and securely request an ADA accommodation. You can learn more about ADA Assist by reviewing the Employee FAQs.

To request an accommodation, visit https://adaassist.unum.com.

If you are unable to sign up, please get in touch with facstaffada@rice.edu.

Step Two: Current Documentation

As part of the application linked above, staff should upload current supporting documentation from their medical provider to their file.

This comprehensive guide outlines the information needed to complete the file. Feel free to share this guide with your medical provider to ensure all supporting documents are provided.

Step Three: Interactive Process

Once you have submitted the application and documentation, Human Resources may want to speak with you to understand your request better. This conversation is designed to explore your disability narrative and the barriers you are encountering. It is also a time to discuss implementing accommodations and engaging with your department.

In most cases, staff and faculty may expect written communication from HR within 5 to 10 business days of completing the application and documentation. This communication will include either an eligibility letter, a request for more information, instructions on next steps, or a denial.

Once approved for accommodations: